This free AI email reply generator turns the email you received, plus a few words on what you want to say back, into a reply you can edit and send. There is no sign-up, and it never invents a date, price or promise: anything only you know comes back in [BRACKETS] for you to fill in.
It follows the rule that works for any reply: your answer in the first two lines, then the reason, then the next step. The hard part is usually deciding how firm to be, so pick a tone and let the draft do the diplomacy.
Free email reply writer
Paste the email you got, get a reply
Paste the email, say what you want to happen, and pick a tone. You get a reply you can edit and send, with brackets wherever a detail is yours to fill in.
Free, no sign-up. We keep nothing you paste in: it goes to the model and comes straight back to you.
How to reply to an email in three steps
Whether you write it yourself or use the tool, a good reply has the same shape:
- Answer first. Yes, no, or “yes, but” in the opening line or two. The reader should not have to hunt for it.
- Give the reason in a sentence or two. Enough to be understood, not a defense.
- Say what happens next. A date, a question, or who does what. If nothing happens next, say that.
Then cut anything the reader does not need. A reply that is shorter than the email it answers is usually the better one.
How to use the reply generator
- Paste the whole email you received, greeting and sign-off included.
- In the second box, write the gist of your answer the way you would say it out loud, for example “no, but in March” or “yes, once they send the brief”.
- Pick a tone and click Write my reply. You also get two or three short notes on the choices the draft made.
- Fill in every [BRACKET], read it once more, then copy it into your own email app.
Which tone to pick
- Warm and human for colleagues and anyone you will speak to again next week.
- Plain and businesslike when the content matters more than the relationship: suppliers, admin, anything that may be forwarded.
- Firm but polite for the third chase, the boundary, the no. It stays courteous without softening the message into something the reader can ignore.
- As short as possible when a long reply would itself be the problem.
Replies people get stuck on
These are the ones worth a tool. Type the gist into the second box as shown, or in your own words:
- Responding to a job rejection email: “thank them, say I would like to be considered for future roles, ask if they can share any feedback.”
- Replying to a job offer email: “thank them, say I am excited, ask for the offer in writing and when they need my answer.”
- Saying no to work you cannot take: “no, fully booked until March, happy to talk then.”
- Chasing an unpaid invoice: “third reminder, please confirm a payment date this week.”
- Pushing back on a deadline: “cannot do Friday, can do Tuesday, explain the review step it needs.”
- Replying to someone who is annoyed: “acknowledge the problem, say what I am doing about it, no long apology.”
It will not invent anything
Ask a general chatbot to reply to a client and it may commit you to a delivery date, quote a price or apologize for something you did not do. This tool is told not to. Anywhere a detail is genuinely yours (a date, a number, a name, a promise), you get [BRACKETS] instead. Fill them in or delete the sentence. It is a draft, not an outbox.
Limits and privacy
- Free: six replies per person a day, no account. If the site’s free runs for the day are used up, try again tomorrow.
- Length: up to about 6,000 characters of email, which covers a long thread. The “what do you want to say back” box takes about 600 characters.
- Sending: it never sends anything. You copy the reply into your own email app.
- Privacy: your text goes to an AI model (Anthropic’s Claude) to write the reply and comes straight back to you. We do not keep a copy or log it, but take out anything genuinely confidential first.
Want to write these yourself? How to write better emails with AI covers the prompts, inbox zero with AI shows the daily routine, and the prompt enhancer fixes whatever prompt you would normally type.
Frequently asked questions
How do you reply to an email professionally?
Put your answer in the first line or two, give the reason briefly, and end with a clear next step. Keep it shorter than the email you are answering and match the sender's level of formality.
Is this AI email reply generator free?
Yes. There is no account and no card, and each person can write six replies a day.
Does it send the email for me?
No, and it never will. You get text to copy into your own email app, so you always read it before anyone else does.
Do you store the emails I paste in?
No. The text goes to the AI model to write the reply and nothing is kept or logged at our end. Still, take out anything genuinely confidential first.
Why are there brackets in my reply?
Because that detail is yours. Dates, prices, names and commitments are never invented, so they come back as [BRACKETS] for you to fill in or delete.
Can it write in my voice?
It matches the tone you pick and the phrasing of your instruction. For a closer match, paste a short reply you wrote yourself into the second box and add "in this style".