The hard part of a reply is rarely the words. It is deciding how firm to be, and then finding a way to say no, or not yet, or yes but, that does not take four drafts and twenty minutes.
Paste the email, write the gist of your answer in a few words, pick a tone. You get something you can edit and send.
Free email reply writer
Paste the email you got, get a reply
Paste the email, say what you want to happen, and pick a tone. You get a reply you can edit and send, with brackets wherever a detail is yours to fill in.
Free, no sign-up. We keep nothing you paste in: it goes to the model and comes straight back to you.
It will not invent anything
This is the part most AI email writers get dangerously wrong. Ask a chatbot to reply to a client and it will happily commit you to a delivery date, quote a price and apologise for something you did not do.
This one is told not to. Anywhere a detail is genuinely yours — a date, a number, a name, a promise — you get [BRACKETS] instead. Fill them in, or delete the sentence. It is a draft, not an outbox.
Which tone to pick
- Warm and human for colleagues and anyone you will speak to again next week.
- Plain and businesslike when the content matters more than the relationship: suppliers, admin, anything that may be forwarded.
- Firm but polite for the third chase, the boundary, the no. It stays courteous without softening the message into something the reader can ignore.
- As short as possible when a long reply would itself be the problem.
The emails people get stuck on
Saying no to work you cannot take. Chasing an invoice for the third time. Replying to someone who is annoyed, where the instinct is to over-explain. Pushing back on a deadline without sounding like you are making excuses. Answering a recruiter politely when the answer is no.
In all of them the trick is the same: one clear position, in the first two lines, then the reason, then the next step. Say the gist in the second box exactly as you would say it out loud — “no, but in March” — and let the draft do the diplomacy.
Read it before you send it
Two things to check every time: that nothing in the draft is a fact you have not verified, and that it still sounds like you. If it does not, cut the longest sentence and put one of your own ordinary phrases back in. That is usually the whole fix.
If you want to write these prompts yourself rather than use a tool, the prompt improver shows you what is missing from the prompt you would have written, and the complete guide to prompting covers the pattern in full.
Frequently asked questions
Does it send the email?
No, and it never will. You get text to copy into your own mail app, which means you always read it before anyone else does.
Do you store the emails I paste in?
No. The text goes to the model to be answered and nothing is kept at our end. Even so, treat it like any other online tool and take out anything genuinely confidential first.
Why are there brackets in my reply?
Because that detail is yours, not ours. Dates, prices, names and commitments are never invented, so they come back as [BRACKETS] for you to fill in.
Can it write in my voice?
It matches the tone you pick and the phrasing of your instruction, which gets most of the way there. For a closer match, paste a reply you wrote yourself into the second box and say "in this style".